Financial truth that flows from what you actually made, shipped, and sold. Not a separate close pass.
Run invoicing, accounts receivable and payable, landed cost, COGS, and financial reporting inside the same platform that powers your orders, inventory, and production. Prefer to keep QuickBooks or Xero? Those integrations are still here.
Where does your financial truth actually live?
Fabric and trim cost sit in a production tracker. Freight and duty land in accounting. Returns sit in Shopify. COGS gets estimated, then corrected later. By the time the books close, finance and operations are working from two versions of the same number.
It is the last week of the month. Finance pulls inventory values from one system, landed cost from a spreadsheet, AR from the invoicing tool, and returns from Shopify. Each number is close, none of them agree, and the close turns into a reconciliation exercise instead of a reporting one.
The deeper problem is not the spreadsheet. It is that the accounting ledger lives outside the systems that generate the transactions. When a factory PO is received, when an order ships, when a return posts, the financial consequence happens somewhere else, later, by hand.
When accounting runs on the same data as operations, the close reflects what already happened instead of rebuilding it.
Wholesale and DTC invoicing tied to the orders and customers they belong to, with AR aging in context.
Track bills and payables from factory POs, so what you owe ties back to what you ordered and received.
A ledger structured for apparel, with the chart of accounts your finance team already thinks in.
Landed cost flows into inventory valuation at receipt, and COGS posts from real inventory and order data.
Consolidate across brands, entities, and currencies without rebuilding the picture by hand each period.
P&L, balance sheet, and management reporting built on the same connected operational data.
This is a choice, not a forced migration. Pick the path that fits how your brand runs today, and change it as you grow.
Usually the right fit for larger and multi-entity brands where operations and finance keep drifting apart across systems.
A good fit when you want to keep your existing ledger or your external accountant works in it.
| Feature | Operations + separate accounting | Uphance Accounting |
|---|---|---|
| General ledger and chart of accounts | ✓ | ✓ Native |
| Invoicing and accounts receivable | Via integration | ✓ Tied to orders |
| Bills and accounts payable | Re-keyed from POs | ✓ From factory POs |
| Landed cost into inventory valuation | Spreadsheet, rebuilt quarterly | ✓ At receipt |
| COGS from real inventory and order data | Estimated, reconciled later | ✓ Native |
| Multi-entity consolidation | Manual or add-on | ✓ Native |
| Multi-currency | Sometimes | ✓ Native |
| Month-end reconciliation effort | A separate close pass | Continuous, from operations |
| Financial reporting (P&L, balance sheet) | Exports plus spreadsheets | ✓ On connected data |
| Keep QuickBooks or Xero if you prefer | It is the only option | ✓ Optional integration |
“Lufema unified multi-entity, multi-channel operations on Uphance and onboarded new brands and retailer accounts without adding operations headcount.”
For a multi-entity brand, the cost of disconnected accounting is not just the month-end close. It is the consolidation across entities, the intercompany detail, and the currency conversions that get rebuilt by hand every period. Native accounting keeps that picture continuous.
Read the full Lufema case study →In these cases, the QuickBooks or Xero integration is the better starting point.
45 minutes, prepped around your close and reporting:
Close process, chart of accounts, entities, currencies, and current stack mapped.
Your close and reporting rebuilt in Uphance, native or integrated.
Chart of accounts, entities, tax rules, and landed-cost treatment set up.
Opening balances, open AR and AP, and historical detail migrated.
Launch with support through the first full month-end close.
| Accounting | QuickBooks · Xero · Exact · Pennylane |
| Tax | Avalara |
| Payments | Uphance Payments · wholesale invoicing and collection |
| API | Uphance API for custom finance integrations |
Start with a brief discovery conversation. We'll learn how your books close today, assess fit, and prepare a demo around your entities, chart of accounts, and reporting, native accounting or integration, whichever fits.
